Multi-State Fleet Response Initiative

Overview – Multi-State Fleet Response Initiative

Expediting the Movement of Private Sector Resources on a Multi-State Level in Support of Response Efforts and Mutual Assistance for Rapid Critical Infrastructure Restoration

History

In December 2011, The Department of Homeland Security NPPD/Office of Infrastructure Protection and the All Hazards Consortium co-sponsored a one day facilitated workshop to discuss the transit of response and mutual assistance across State lines. Mutual assistance is called upon by the energy and telecommunications sectors to restore critical infrastructure in the event of a man-made or natural disaster (e.g., hurricane, flood, and tornado). The workshop was convened to discuss the challenges and propose solutions to facilitate the multi-State transit of response and mutual assistance. Historically, the rapid movement of large convoys of resources across multiple State and/or national boundaries to support response and recovery following major disasters is slowed or disrupted by the need to address and adhere to varying local and State requirements such as stopping at weigh stations or other types of screening.

Participants in the session included critical infrastructure owners and operators from the energy, communications, transportation, banking and finance, and commercial facilities sectors. State participation included the Commonwealth of Pennsylvania, Department of Transportation and State of New Jersey, Office of Homeland Security and Preparedness.

A key finding of this session was that owner/operators have generally good knowledge of protocols within their home State and those in the immediate surrounding area, but are not cognizant of protocols in States further away. This is a constant problem when the owner operators mobilize resources on a multi-state level. The session also identified several resources (e.g., 511.com for traffic information) that were not as well known to the private sector participants.

Currently there is no government mechanism for the intra and inter-state coordination of the transit of private sector mutual assistance assets – responding to and returning from a disaster event.

Other issues for consideration:

  • Federal vs. State highways requirements

  • State declarations of Emergency – often include waived requirements

  • Adjudication and notification of other local law enforcement agencies regarding convoys and working thru how State transportation departments and State Police/local law enforcement can come together in communicating better regarding permit and other issues

A Steering Committee was formed by the private sector participants, co-chaired by PHI, Verizon, NJ OHSP and Bank of America.

The participating states of the All Hazards Consortium indicated that they are enthusiastic in supporting the dialogue and intended outcomes of this initiative with Pennsylvania and New Jersey providing initial involvement.

Multi-State Fleet Response Initiative Overview

Initiative Goals and Objectives:

  • Develop a clear problem statement

  • Create shared perspective and consensus between public and private sector participants on the needs, obstacles, processes, and ways forward towards expediting power restoration efforts across the region

  • Enhance public-private coordination to expedite transit of private sector mutual assistance response & recovery assets across state lines for the rapid restoration of critical infrastructure

  • Identify means and capability to meet state transit requirements in an efficient and timely manner initially in two states with expansion of 9 states at a later date

  • Develop a sustainment plan

Desired Outcomes:

  • Improved understanding and shared perspective of private sector objectives and public sector requirements

  • Document each state’s process & requirements for private sector utility fleet “entrance” and “pass through” in NJ and PA for normal and emergency conditions with the intent

  • Develop initial contact directory of individual involved in the process

  • Sharing of plans and information on resources already available from State and commercial sources to ease transit and transit coordination

  • Agreement on the need to further planning, exercises, research/discuss protocols or processes

  • Develop a framework for future joint planning and exercise efforts

Areas of Coverage: New Jersey and Pennsylvania initially. Spread to other states in future.

Products:

  • Regional Directory of Public and Private Sector

  • State guidelines for entrance and pass through requirements for each state

  • Integrated processes / plans for improved coordination and expediting of resources

  • Education activities

  • Exercise with states on 2013

Results To Date:

  • Hurricane Sandy “toll gate” process workaround leveraged relationships in the Multi-State Fleet WG to create a new toll gate process for power fleets with NJ that spread around the region resulting in faster movement of truck through toll stations.

  • Uncovered opportunities to leverage existing transportation technologies more efficiently, resulting in faster movement of fleets, resources and payments to state.

Participants:

  • PEPCO Holdings, Inc.
  • Verizon
  • Bank of America
  • Southeastern Electrical Exchange (SEE)
  • BGE
  • Dupont
  • Target
  • Wal-Mart
  • PECO-Energy
  • Global Oil
  • American Electric Power
  • Consolidated Edison Company of NY
  • Wakefern Foods
  • Duquesne Light in Pittsburgh
  • Colonial Pipeline Company
  • American Bakers Association
  • Emergency Preparedness Manager NERC /PEPCO
  • New Jersey Motor Trucking Asso
  • New Jersey Homeland Security
  • City of Newark, New Jersey
  • New Jersey Board of Public Utilities
  • New Jersey Petroleum Council / APi
  • New York State Energy Research and Development Authority
  • New York City Mayor’s Office of Long-Term Planning and Sustainability
  • New York State, Office of Counter Terrorism
  • Southeastern Pennsylvania Task Force
  • Pennsylvania Emergency Management Agency
  • Pennsylvania Public Utility Commission
  • PA Governor's Office of Homeland Security
  • City of Philadelphia
  • Philadelphia Office of Emergency Management
  • Virginia Department of Emergency Management
  • All Hazards Consortium
  • US DOT-Federal Motor Carrier Safety Admin
  • Nexight Group
  • FEMA
  • FEMA Region III
  • National Association of State Energy Officials
  • American Petroleum Institute
  • NYPA
  • National Association of State Energy Officials
  • Office of Veterans Affairs and Homeland Security
  • Department of Homeland Security / S&T
  • DHS NPPD/IP/CPIMD
  • DHS NPPD/IP/PSCD
  • US Department of Energy


Multi-State Fleet Response Initiative Working Group Meeting
January 30, 2013
Philadelphia, PA

About the Meeting

On January 30, 2013, the All Hazards Consortium (a 501c3 organization) in partnership with the Commonwealth of Pennsylvania; the State of New Jersey; the U.S. Department of Homeland Security; and the U.S. Department of Energy will be hosting a one day workshop focused on improving the movement of private sector utility and supply chain fleets and resources across state boundaries. This workshop is being organized as part of the Multi-State Fleet Response Initiative Working Group, which was formed in 2011 to address issues with the movement of private sector resources in a multi-state environment for both emergency and non-emergency conditions.  

This workshop will focus on the lessons learned from Hurricane Sandy with regards to the private sector's challenges with multi-state movement of resources and information sharing. A facilitated roundtable discussion between private and public sector officials will be the focal point of this workshop. Questions will be designed to identify lessons learned, gaps, and recommendations going forward in order to better manage the private sector(s) expectations of government prior to the next event with regards to private sector resource movement.

Background

On December 7, 2011, the Department of Homeland Security NPPD/Office of Infrastructure Protection and the All Hazards Consortium co-sponsored a one day facilitated workshop to discuss the transit of response resources and mutual assistance across State lines following the experience of hurricane Irene.  Private Sector mutual assistance is called upon by the energy and telecommunications sectors to restore critical infrastructure in the event of a man-made or natural disaster (e.g., hurricane, flood, and tornado). The workshop was convened to discuss the challenges and propose solutions to facilitate the multi-State transit of response resources and mutual assistance.  Historically, the rapid movement of large convoys of resources across multiple State and/or national boundaries to support response and recovery following major disasters is slowed or disrupted by the need to address and adhere to varying local and State requirements such as stopping at weigh/toll stations or other types of screening.  

Participants in the session included critical infrastructure owners and operators from the energy, communications, transportation, banking and finance, and commercial facilities sectors.  State participation included the Commonwealth of Pennsylvania, Department of Transportation and State of New Jersey, Office of Homeland Security and Preparedness.

A key finding of this session was that owner/operators have generally good knowledge of protocols within their home State and those in the immediate surrounding area, but are not cognizant of  protocols in States further away.  This is a constant problem when the owner operators mobilize resources on a multi-state level. The session also identified several resources (e.g., 511.com for traffic information) that were not as well known to the private sector participants.

Currently there is no regional government mechanism for the intra and inter-state coordination of the transit of private sector mutual assistance assets – responding to and returning from a disaster event.

Other issues for consideration:

  • Federal vs. State highways requirements
  • State declarations of Emergency – often include waived requirements
  • Adjudication and notification of other local law enforcement agencies regarding convoys and working thru how State transportation departments and State Police/local law enforcement can come together in communicating better regarding permit and other issues

A Steering Committee was formed by the private sector participants, co-chaired by PHI, Verizon and Bank of America. Monthly status calls are being conducted.

The participating states of the All Hazards Consortium indicated that they are enthusiastic in supporting the dialogue and intended outcomes of this initiative with Pennsylvania and New Jersey providing initial involvement.

Attendees will include:

Working Group Members of the Multi-State Fleet Response Initiative from the sectors of:

• Power • Transportation

• Retail • Banking & Finance

• Gas & Oil • Rail & Roadways

• Electric • Ports

• Chemical • Information Technology

• Telecommunications • Food & Supply Chain 
State and Local Government:

• Homeland Security • Board of Public Utilities

• Emergency Mangement • Revenues and Tolls

• Transportation  • Parks and Planning

• Health  • General Services
Federal Government:

• DHS Infrastructure Protection • Department of Transportation 

• FEMA • Department of Energy

Agenda

Date: January 30, 2013,
Time: 9:00am to 3:30pm ET
Location: PECO Energy Company, 2301 Market Street, Philadelphia, PA   19101, Energy Hall
Dial In: Conference Bridge: Dial In: (559) 726-1000, Access Code 533767#

Topic
Time
Presenter
Registration 8:30am to 9:00am

 

Welcome and
Introductions
9:00am to 9:15am •   Tom Moran, Executive Director, All Hazards Consortium (AHC)
Opening Remarks 9:15am to 9:30am •    Eric Helt, VP Electric Operations, PECO
•    Joe Picciano, NJ Office of Homeland Security & Preparedness, AHC Board Member
Multi-State Fleet Response Initiative Overview and Progress to Date 9:30am to 10:15am •    Jim Caverly (Former DHS)
•    John Shaner, PEPCO
BREAK 10:15am to 11:00am

 

Supporting Partnership & Resources for Government Support of Multi-State Fleet Movement 11:00am to 12:00pm •    Cherrie Black, Chair, SLTTGCC, Director, CIP Bureau, NJ Office Homeland Security & Preparedness
•    Steve Emanuel, Chief, NJ Office Information Technology
LUNCH 12:00pm to 12:30pm  
Multi-State Fleet Response Roundtable Discussion Panel 12:30pm to 1:30pm

Lessons Learned From SANDY: Managing Expectations for Private Sector
Movement of Resources

•    Scott Smith, Assistant Director, Southeastern Electrical Exchange
•    Tony Torphy, Director, Electric Operations Emergency Management, Consolidated Edison Company of NY Inc.
•    Mike Ambrosio, VP Quality Assurance Division, Wakefern Foods
•    Jeffery Dell, Sr VP Global Business Continuity & Recovery/Crisis Management, Bank of America
•    Noreen Cardinali, Branch Chief, Transportation Branch, Critical Infrastructure Protection Bureau, NJ Office of Homeland Security and Preparedness
•    Melissa Mahar, Critical Infrastructure Protection, NYS Office of Counter Terrorism
•    Bruce N. Kuhn, SEOC Coordinator, Pennsylvania Emergency Management Agency

BREAK 1:30pm to 1:45pm  
DOE/Energy Roundtable Discussion Panel 1:45pm to 3:00pm

Lessons Learned From SANDY: Energy Related Challenges, Successes and Lessons Learned

•    Cherrie Black, Assistant Attorney General/Bureau Chief for the Infrastructure Protection Bureau in the New Jersey OHSP
•    Brian Beam, Research Scientist, Division of Reliability and Security, New Jersey Board of Public Utilities
•    Charles M. Wesley, Program Manager, New York State Energy Research and Development Authority (Invited)
•    Daniel Searfoorce, Emergency Preparedness Coordinator, Pennsylvania Public Utility Commission (Invited)
•    Robert Thomas Deputy Energy Coordinator, City of Newark, New Jersey, Office of Emergency Management & Homeland Security
•    Sergej Mahnovski, Director of the Mayor’s Office of Long-Term Planning and Sustainability, New York City
•    Buster Brown, Scheduling and Shipper Support Leader, Colonial Pipeline
•    Edward J. Faneuil, General Counsel, Global Partners LP

Facilitated Discussion 3:00- 3:30pm  
Next Steps 3:30pm Tom Moran, AHC

Discussion Panel Descriptions For

The Multi-State Fleet Response Initiative Working Group Meeting

Panel #1 - Multi-State Fleet Response Roundtable Discussion Panel
12:30 – 1:30pm

Panel 1- Lessons Learned from Sandy - Managing Expectations for Private Sector Movement of Resources – Assessing disruptions to private sector resource movements across state lines along with lessons learned in response to Sandy.

Purpose of the Panel: To explore the impacts of “slowed ” private sector resource movement (e.g. utility fleets, food delivery fleets, etc..) and the actions taken by private sector with state and local government in response to the Sandy related critical infrastructure issues (e.g. power outages, fuel shortages, supply chain resilience, etc..) in the life-line sectors.

The Objective of the Panel: To develop a shared perspective in order to coordinate future actions on specific issues across multiple sectors; To share the activities that take place within a sector an government in preparation for a major event that are dependent on rapid and unencumbered fleet movement: To describe the interactions and dependencies within and between sectors and government that impact coordinated multi-sector response; To identify problems and proposals for solutions to rapid and effective fleet and resource movement.

Moderator:

Dave Gruber, Special Assistant to the Director, New Jersey Office of Homeland Security & Preparedness OHSP, Multi-State Fleet Response Initiative Steering Committee

Panel Participants:

  1. Scott Smith, Assistant Director, Southeastern Electrical Exchange

  2. Tony Torphy, Director, Electric Operations Emergency Management, Consolidated Edison Company of NY Inc.

  3. Mike Ambrosio, VP Quality Assurance Division Wakefern Foods

  4. Jeffery Dell, Sr VP Global Business Continuity & Recovery/Crisis Management, Bank of America

  5. Noreen Cardinali, Branch Chief, Transportation Branch, Critical Infrastructure Protection Bureau, NJ Office of Homeland Security and Preparedness

  6. Melissa Mahar, Critical Infrastructure Protection, NYS Office of Counter Terrorism

  7. Bruce N. Kuhn, SEOC Coordinator, Pennsylvania Emergency Management Agency

Panel #2 - DOE/Energy Roundtable Discussion Panel
1:45– 3:00pm

Panel 2- Superstorm Sandy Impacts on the Energy Sector – Assessing energy supply disruptions and the public and private sectors response and recovery efforts.

Purpose of the Panel: to explore the capability to assess the energy supply impacts and the actions taken by state and local governments and the energy sector in response to the power outages, fuel shortages and damage to natural gas distribution and steam systems.

The Objective of the Panel: to identify lessons learned and actions that were taken that help to effectively manage and mitigate the impacts the energy disruption and future initiatives that can fill planning gaps and encourage investments that will enhance the resiliency of the energy infrastructure and preparedness levels.

Moderator:

Jeffrey Pillon, Director of Energy Assurance, National Association of State Energy Officials (NASEO)

Panel Participants:

  1. Cherrie Black, Assistant Attorney General/Bureau Chief for the Infrastructure Protection Bureau in the New Jersey OHSP

  2. Brian Beam, Research Scientist, Division of Reliability and Security, New Jersey Board of Public Utilities

  3. Charles M. Wesley, Program Manager, New York State Energy Research and Development Authority

  4. Daniel Searfoorce, Emergency Preparedness Coordinator, Pennsylvania Public Utility Commission

  5. Robert Thomas Deputy Energy Coordinator, City of Newark, New Jersey, Office of Emergency Management & Homeland Security

  6. Sergej Mahnovski, Director of the Mayor’s Office of Long-Term Planning and Sustainability, New York City

  7. Buster Brown, Scheduling and Shipper Support Leader, Colonial Pipeline

  8. Edward J. Faneuil, General Counsel, Global Partners LP

Facilitated Closing Session: A Facilitated Discussion with full audience on lessons learned and what next needs to be done – Facilitator, Jack Eisenhauer, President Nexight Group (Invited)


Miscellaneous 

This is a meeting of a working group of the All Hazards Consortium. Expected audience size is approximately 75-100 people.

  • This event will be closed to the media.
  • Dress is business casual.
  • Lunch will be provided.
  • Seating is limited for this event. 

Upcoming Events

1) March 2013: Multi- State TTX/Workshop, Washington DC- Focused on Joint Power Restoration

2) May 2013: Webinar on Power Grid Threats/ Restoration Basics

3) October 2013: Multi-State Functional Exercise, Washington DC Area Joint Power Restoration

Questions

Contact Kristy Augustosky at kristine.augustosky@ahcusa.org, or 703-398-9408.


January 30, 2013 Multi-State Fleet Movement Workshop

Downloads:

Presentations:

PARTNER INFORMATION:

NASEO (National Association of State Energy Officials), with the US Department of Energy’s assistance, has developed a number of planning resources to support the States which can be found at www.naseo.org/energyassurance.  The videos you will find on this do a good job of telling the story of the work that has been underway at a State level.  There are three items you will find on this page that are germane to the Multi-State Fleet Response Working Group’s discussion on Jan 30, 2013.

· Guidance for States on Relief from Federal Motor Carrier Safety Regulations in an Energy Emergency (October 2012)
· Petroleum Shortage Supply Management: Options for States (September 2012)
· State Energy Assurance Guidelines  

CONTACT INFO:

Jeff Pillon
Director of Energy Assurance
National Association of State Energy Officials
Direct Office Phone (517) 580-7626
Email: jpillon@naseo.org
website: http://naseo.org/energyassurance   


EEI (Edison Electric Institute)

EEI created this Mutual Assistance 101 education piece that can be found on the EEI website.  This helps government and private sector officials understand the basic of the power network.

http://www.eei.org/ourissues/electricitydistribution/Documents/MA_101FINAL.pdf

CONTACT INFO:

Chris Eisenbrey
Director, Business Information
701 Pennsylvania Avenue, N.W.
Washington, D.C. 20004-2696
202.508.5574 (office)
202.508.5599 (fax)
ceisenbrey@eei.org 
www.eei.org